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Top tips for a smooth exhibiting experience

2023

EXHIBITION BUILD UP & BREAKDOWN

High-vis jackets are compulsory at all times during build up and breakdown.

Suitable footwear (ideally work boots) is recommended.

All stands must be completed by 20.00 on Monday 30 January.

No children under the age of 16 are allowed on site during Build Up and Break Down.

DELIVERIES/COLLECTION

Please note: No deliveries will be accepted by the Coventry Building Society Arena prior to our contractual occupancy starting on Sunday 29 January.

Please address deliveries as follows:   

            Contact                        Company Name - Stand No  SPATEX 2023 – Main Reception                     Coventry Building Society Arena                             Phoenix Way               Coventry                               CV6 6GE, UK

STORAGE – FIRE HAZARD

No material of any kind should be stored behind stand partitions/dividers and any such material will be disposed of by Security.

Facilities for storage of pallets and crates are also available. Please notify DHL on site with your requirements.

BREAKDOWN/BOX & TOOL DROP OFF

The final breakdown info will be delivered to all stands during the show

Box & Tool drop off – Thursday 8 February 13.30 – 15.00 at Gate 27.

Exhibitors/Contractors have the opportunity to drop off the items they need for breakdown before it begins at 16.00.

VISITOR BADGES

For ease of identification exhibitors and visitors [trade and non-trade] will be designated colour coded lanyards as follows:

TRADE VISITOR – NAVY LANYARD

VISTOR – RED LANYARD [non-trade visitors].

EXHIBITOR – TURQUOISE LANYARD

EXHIBITION OPENING HOURS – STAFF MANNING

Tuesday 6 February 09.30 - 17.00
Wednesday 7 February    09.30 - 17.00
Thursday 8 February 09.30 - 16.00

 

CONTRACTORS PASSES

All Contractors will need a Contractors pass to gain entry in to the halls. Contractors need to report to SPATEX security upon arrival to collect their pass.

CASHLESS VENUE

Please remember that all food & catering outlets at the venue will only accept payments by card (not cash).

FOOD & BEVERAGE/ALCOHOL STAND CATERING

Exhibitors are reminded that the venue – The Coventry Building Society Arena – has the contracted rights to supply all food & drink requirements throughout the exhibition. Order forms are available on the E-zone. 

Corkage will be levied for all alcohol not supplied by the venue.

CANVASSING BY NON EXHIBITORS

Exhibitors are requested to inform the Organisers’ of any irritation in this respect, as early as possible, so that remedial action can be taken.

ORGANISERS OFFICE

We are located on the left-hand side on entering the Hall and we will be at your service from 8:00 am Sunday 30 January.

Tel: +44 1264 358558 (calls will be automatically diverted).

Mobile no: +44 7899 893 635

EXHIBITOR LOUNGE

Free refreshments are available to exhibitors throughout the open days in a dedicated Exhibitor Lounge.  Please bring your own re-useable mug if possible.

PRESS INFORMATION

Please bring your Press Packs to the Organisers’ office.

ADMISSION TO THE G-CASIN0

A form of ID will be required on the first visit.